An event planning app for Annual General Meetings (AGMs). There is a lot that goes into the planning and execution of an Annual General Meeting. To help make it easier for event planners to communicate with attendees, we’ve created Event Briefcase, our event planning app. 

With Event Briefcase, event planners and organisers are able to upload information such as maps, venue locations, event schedules and so much more so that guests of the AGM are able to access relevant information from their smart phone or mobile device. With Event Briefcase, you can easily communicate with all of the attendees of your event simultaneously. When planning an annual general meeting, our event planning application is a must-have tool. 

Here are 10 ways that our event app can help you with the panning and management of your Annual General Meeting: 

1. Schedule & Agenda

Feature: Agenda

Once you have confirmed the schedule and agenda for the annual general meeting you are organising, Event Briefcase allows you to upload the schedule so that the attendees of the meeting are able to view it ahead of the meeting. This is a great way to help the attendees of the AGM stay organized and on schedule which will add to the flawlessness of the event you have planned.

2. Upload venue information

Feature: Facility Overview

Venue Overview: Our event planning app allows you to share with your guests an overview of the venue where the general meeting will be held. If you are hosting the meeting at a large conference centre, for example, you can let your attendees know which conference room the meeting will be held in.  You can also upload a map of the venue so that the conference room, where the meeting is held, will be easy to find.

3. Getting to and from the AGM

Feature: Transit

With Event Briefcase, you can make it easy for attendees to find the venue where the general meeting is taking place by including a map to the venue. If there are any out of town guests who will be attending the general meeting, it is also easy to include shuttle and transportation information to and from the venue where the meeting will be held. 

4. Upload important information on speakers, Board Members and New Appointments

Feature: Speaker Information

With our event planning app, you can share the bio of the board members who are attending the annual general meeting. It is also a good idea to include profiles on any speakers that are scheduled for the meeting and to include bios on recent additions and appointments to the board. 

5. Distribute important company and shareholder documents

Feature: Downloads

Our event planning application makes sharing information and reports with your attendees extremely simple. You can upload annual reports, motions, previous minutes, yearly figures and so much more so that the meeting’s attendees can access the information from their smart phone or portable device. This is a great way to help guests stay organized while providing them with all of the necessary information they will need throughout the meeting. 

6. Provide Proxy Voting Information

Feature: Links

With our event planning app, you can share relevant proxy voting information with the attendees of your annual general meeting. 

7. Keep your attendees up-to-date

Feature: Bulletins

Event Briefcase makes it easy to share pertinent information and news updates about your annual general meeting. Once you upload a news bulletin, your attendees will be able to access and read that information from their mobile device. 


8. Live Audience Polling

Feature: Links

A new method of shareholder voting is facilitated by our live audience polling platform, Event Poll. You can include a link to your AGMs Event Poll and have your attendees respond to questions and cast their votes in the room. This method of anonymous voting is currently only legal in New Zealand so please speak to your Encore representative to see if it’s right for your AGM.  


9. Venue Promotional Information

Feature: Downloads / Links

Depending upon where the annual general meeting is being held, your venue might have promotional information for you to share with your audience. Our event planning app allows you to easily share in venue promotional material with those in attendance of your annual general meeting. 


10. Showcase important company video content

Feature: Video

Event Briefcase also comes with the ability to share rich and engaging content such as videos with your guests. With our event planning app, you can include videos about the company that is holding the annual general meeting, a company show reel, a video that pays tribute to all that happened the previous year and so much more. 

Watch this short video on Event Briefcase to find out more about our free corporate event app

Event Briefcase – a free corporate event app.

When you enlist Staging Connections’ AV services for your Annual General Meeting or shareholders meetingOur corporate event app, Event Briefcase, is included at no extra charge. Additionally, Staging Connections can offer you 30 years of experience when it comes to event planning. We can put our experience to work for you and our professional event production team can help you plan and execute a stand-out AGM.

To find out how Event Briefcase can enhance your event, speak with one of our Encore representatives today by calling 1800 209 099 or by sending an online enquiry.



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