Defence Industry Virtual Conference

Client: Department of Defence
Venue: National Convention Centre Canberra, Canberra, ACT
Date: October 2020

The Encore team devised an innovative solution for the Department of Defence to move their annual event the D + I Conference to an online format at the National Convention Centre Canberra.

The event was attended in-person by Defence senior leadership, including the Chief of the Defence Force and Secretary of Defence, plus 1,000 online attendees. Pre-recorded speeches from the Minister for Defence and Minister for Defence Industry were also part of the proceedings.

Encore won the event due to their ingenious solution to use their live, event streaming platform Chime Live. The technology was specifically designed to create an environment that was as close to the live event as possible, as well as offering many features for the attendees to engage with one another whether they were in the room or attending online.

The brief from Defence was also that due to the stature of the event and the seniority of the speakers from within the Department a highly professional production was required. So the team also designed a realistic ‘TV Studio’ style stage to ensure a professional, high quality appearance for the broadcast.

The flexible, secure and robust virtual platform was rigorously tested both within the Defence network and externally, to ensure it would provide faultless hosting and streaming capabilities for the inaugural VIP event. As the client was concerned about a fully online event, this attention to detail, professionalism and rigorous testing was another reason the event was won.

On entering the room, in-person attendees were met with an impactful stage set comprising a seamless 10 x 3m LED screen backing the stage. The TV Studio sat within the stage set and was completed with beautiful spot and wash lighting, with an LCD vision fold-back for presenters. Three cameras shooting different angles were used for a mixed broadcast and streamed live into the Chime platform. The team also created impactful multimedia content which was displayed on the screen throughout the event.

The team also moderated a live Q&A for each session within Chime so that the in-person and online audiences could all participate together.

Client testimonial – Loz Goodchild

“Stu and the team did an exceptional job with the delivery of the event, far exceeding our expectations. From the initial planning and liaison with the Department’s ICT team to the physical delivery of the event, everything was on point and the exceptional feedback received to date is a reflection of their knowledge, experience and professionalism.”

Stuart Buchanan, Director of Sales ACT commented,

“The entire team and I were delighted with the event. The delivery was professional, the execution was seamless and the result was engaging for attendees and guests whether they were in the room or online.

The client was extremely impressed with our execution of the event. They loved being on the TV style set and felt we exceeded the expectations of the internal stakeholders at the Department by ensuring we delivered flawlessly. They gained the confidence to continue to use this hybrid format again with Defence events during the current restrictions.”